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Site Document Controller

JOB DESCRIPTION
SITE DOCUMENT CONTROLLER

Department & Report Line:
Department/Team:               Site Project Management
Direct Report:                        Report to Project Manager

Key Roles:
Site Document Controller is responsible to ensure that all documents (digital and printed) are well maintained for effective retrieval and necessary usage.

Core Responsibilities:

  • Maintain site progress records and a daily diary to record site activities and significant events; to ensure photographic records are maintained in a manner that is readily retrievable.
  • Controls distribution of new releases and recall-destruction of obsolete documents.
  • Keep track of all documents and ready to provide to Board of Management.
  • Handle all incoming and outgoing correspondence and other documents.
  • Receive and distribute documents to the respective departments.
  • File and maintain information and database (digital and printed) relevant to the project.
  • Interface with other department staff to answer questions regarding documentation.

Basic Personnel Qualifications:

  • Minimum Associate’s Degree in relevant field.
  • Minimum 3 years of working experience in construction; similar position, project type & scale.
  • Familiar with ISO systems.
  • Proficiency using Microsoft Office (Word, Excel, etc.) and Adobe Acrobat.
  • Ability to maintain a quality system to meet process and compliance requirements.
  • Competency in understanding system functionality in relation to process requirements.​
  • Good English skill writing, reading.
  • The ability to pay attention to details and accuracy while being flexible, and to adapt to changing priorities is required.
  • Ability to follow directions from manager.
  • Demonstrate a keen ability for innovation, accuracy and a do-things-right-first-time mindset.
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